The standing tab your best customers already expect, handled for you. Orders accrue on account all month, then go out as one tidy invoice they can pay by card or check.
Your on-account customers check out without paying. Their orders accrue all month, and they always see a running balance of what they owe so far. It is the trust-based tab a lot of farms already run, just without the spreadsheet.
Pick your billing day: the last day of the month, a set date, or a weekday like the last Friday. AcreTrail rolls up each customer's delivered orders into a single invoice automatically. Prefer to do it by hand? Bill any customer on demand, or catch up a month you missed.
Each invoice can be paid the way the customer prefers. Email a secure pay-by-card link, auto-charge a card they keep on file, or let older customers mail a check to the address printed right on the invoice.
Bill only what was actually delivered, and decide how strict to be on unpaid balances. Set whether an overdue invoice simply shows the customer a reminder or pauses new orders until they settle up.
Monthly invoicing lets your regular customers order throughout the month without paying at checkout, then receive one consolidated invoice for everything they bought. It is the standing tab many farms already run informally, handled automatically: orders accrue on account, and you bill the month with one click or on an automatic schedule.
Each customer can pay the way that suits them. The invoice can be emailed with a secure pay-by-card link, charged automatically to a card they have saved on file, or paid by mailed check with your remit-to address printed on the invoice. You mark mailed checks as received and the balance updates.
You choose the billing day: a fixed day of the month, the last day of the month, or a weekday like the last Friday. On that day AcreTrail rolls up each customer's delivered orders into one invoice automatically. You can also bill any customer manually at any time, or bill a past month you missed.
Yes. Only fulfilled orders are billed. If you were short on an item and delivered less than ordered, you adjust the quantity and the invoice reflects what the customer actually received. Skipped or undelivered orders are not billed.
You control who is on account. You can offer monthly billing to every customer or only to selected regulars, and you set whether an unpaid invoice pauses new orders or simply shows a reminder. Monthly invoicing is off by default and you turn it on when you are ready.
AcreTrail charges 2.5% on monthly invoice billing, the same as other percentage-billed features, and it can be set to a flat per-invoice rate by arrangement. No fee on cash, check, or Venmo orders outside the platform. Standard Stripe processing (2.9% + $0.30 cards, 0.8% capped at $5 ACH) applies separately when a customer pays online.
Set up monthly invoicing for your farm and put your regulars on account. Free 30-day trial, no credit card required.
Or email me directly at contact@acretrail.com
Run a herd share? See herd share management →
Take custom orders? See made-to-order fulfillment →